Form I-9 is required by the Department of Homeland Security. NOT VALID FOR EMPLOYMENT (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Do I need to see a current DHS document? Vertical license and ID cards are currently used in 46 other states. If not, your company could be sitting on a massive liability. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . The document is not acceptable if it has already expired. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. Paycors compliance solutions help ensure accurate filing and mitigate risk. What is the issuing authority of an ID? Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. If you use E-Verify, you should also attach the Work Authorization document. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Any inconsistency could imply discrimination. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Who is in charge of re-verification procedures for employees with Employment Authorization documents? The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: On-campus employment is authorized until the completion of the student's course of study. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. See more about I-9 compliance here. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. Reduce risk, save time, and simplify compliance management. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. You can download the current version from our home page at verifyi9.com. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. $56.25 to purchase class "B" license. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Contact NAU HR if you have questions on what type of information to enter. Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Secure .gov websites use HTTPS *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Under 18 and Under 21 indicators display below the portrait. Leverage AI to automate sourcing and increase candidate diversity. Issuing Authority Enter the issuing authority of the List C document or receipt. Then the Warning message #2 will appear letting you know that you must print Section 2. Submission Pre-Dates Enrollment in E-Verify:You are not permitted to verify workers who were in your employ at the time that you signed the Memorandum of Understanding (MoU). Hire and retain staff with earned wage access. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). How often do you conduct internal audits? Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. Well help reduce costs & mitigate risks. You must obtain an unexpired document and submit as soon as possible. Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). Plan, manage, and execute pay increases and rewards. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Official websites use .gov You have physically examined each original unexpired document(s) presented by the employee. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. Issuing Authorities vary, even among the same types of documents. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. No. The Department encourages all eligible customers to conduct their driver license services online. You can find instructions for creating a digital image in the Client area of our web site. A vertical driver's license or identification card will be issued to anyone under age 21. COVID-19: FMS Updates Related to COVID-19. A card that includes any of the following restrictions is not an acceptable List C document: Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. An employer may not correct errors or omissions in Section 1. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social You should ensure that all fields name, date of birth, Social Security number, etc. are completed. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Enter the employees name as it is listed on the employees Social Security Card. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Yes, they have the authority to suspend a license. Contact us today so we can learn more about your business. Share sensitive information only on official, secure websites. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. If you are using the computer, select the issuing authority form the drop-down menu. The payroll system you select is an important decision for your business. We use a digital fax service so that we can see the form exactly as you send it. Lets create value across your portfolio. Claim hiring tax credits and optimize shift coverage. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. I-9 documents must be obtained from the relevant issuing body. Our customers are our heroes. Review our. Since 2007. HR solutions purpose-built to help CFOs mitigate risk and control costs. Were growing and want to hear from you. Section 2 is a review of the documents the employee presents and must be signed. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Click the Click to Finish button at the bottom of the form. You'll need to fill in the employee's name in the second section, as well as their employment status. If the List B and List C document are acceptable, then do not ask for a List A document. Leave Section 3 blank. 1. Beware: If your company has an honesty policy, it should be applied consistently. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Citizenship and Immigration Services website. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. Address the varying challenges of women and together be a champion for business growth. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Seeing is believing. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. The examples below illustrate properly completed, printed I-9s for commonly presented document types. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Employees must be allowed to present any valid combination of documents listed on Form I-9. Get insights into your workforce to make critical business decisions. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. Can I accept the document with the different name? If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Drivers of large and heavy vehicles (i.e. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Indiana residents who have not already made application for a Real ID should do so during their next renewal. If the employee provides a Social Security card, it must be unrestricted. Reduce tedious admin and maximize the power of your benefits program. Yes. See whats new today. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. Military dependent's ID card 7. When is an employee required to use "N/A" in Section 1? Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. List B identity documents include driver's licenses and state ID cards. Do not accept expired document(s). For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Hire skilled nurses and manage PBJ reporting. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. The good news is, HR teams arent expected to be detectives. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. Forms I-9 should be retained for all current employees. A citizen of the United States. Control costs and mitigate risk with accurate timekeeping. You may verify new hires who were hired on the date that you enrolled. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. List B Documents Issuing Authority Driver's License Learner's Permit . If we experience continued problems reading your faxes, well let you know. Enter the document type (name), document number and document expiration date. 1. Enter N/A if there is not document number. We make E-Verify easy! HR teams in manufacturing need to create career paths for their employees. Duplicate Driver's License or ID Card. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? Attach a note explaining why the changes were made. Only Certified copies of birth certificates that are photocopied are acceptable. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. Employment Eligibility Document Title. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. If you are using the computer, select the issuing authority form the drop-down menu. (Ex: U.S. . If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence.
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